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Inserting Comments in Text Documents

Use the command Insert - Comment or the +C key combination to insert a comment anchor at the current cursor position. A colored comment box is shown at the page margin, to enter the text of the comment. A line connects the anchor to the comment box. If a text range is selected, the comment is attached to the text range. The commented text range is shadowed.

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Every user with write permission to the document can edit and delete comments of all authors. You can use the +C key combination to edit a comment at the current cursor position.

In the Find & Replace dialog of text documents, you can select to include the comments texts in your searches.

Replying to comments

If the comment in a text document was written by another author, there is a Reply command in the context menu. This command inserts a new comment adjacent to the comment to which you want to reply. The comment anchor is the same for both comments. Type your reply text in the new comment. Save and send your document to other authors, then those authors can add replies, too.

Marking comments as resolved

When the document has been reviewed and commented and requires your action in its contents, you can mark the comment Resolved or Unresolved. Open the comment context menu or click on the comment dropdown list to mark the Resolved checkbox. When you mark the comment resolved, the word Resolved is inserted under the date in the comment box. When marking unresolved, the word Resolved is removed.

You can toggle the display of all resolved comments in the document. Hidden resolved comments are not displayed in the page margin but are not deleted. You can display back all hidden comments. Choose and mark View - Resolved comments to display the resolved comments. Unmark to hide resolved comments. The default is to display all resolved comments.

Navigating from comment to comment in text documents

When the cursor is inside a comment, you can press +Page Down to jump to the next comment, or press +Page Up to jump to the previous comment.

When the cursor is inside the normal text, press the above mentioned keys to jump to the next or previous comment anchor.

You can also open the Navigator to see a list of all comments. Right-click a comment name in the Navigator to edit or delete the comment.

Use View - Comments or click on the Comment button on the right of the horizontal ruler to show or hide all comments.

To change the printing option for comments for all your text documents, choose - LibreOffice Writer - Print.