\<bookmark_value\>references; inserting cross-references\</bookmark_value\>\<bookmark_value\>cross-references; inserting and updating\</bookmark_value\>\<bookmark_value\>tables; cross-referencing\</bookmark_value\>\<bookmark_value\>pictures; cross-referencing\</bookmark_value\>\<bookmark_value\>objects; cross-referencing\</bookmark_value\>\<bookmark_value\>OLE objects;cross-referencing\</bookmark_value\>\<bookmark_value\>draw objects;cross-referencing\</bookmark_value\>\<bookmark_value\>updating;cross-references\</bookmark_value\>\<bookmark_value\>inserting;cross-references\</bookmark_value\>

Inserting Cross-References

Cross-references allow you to jump to specific text passages and objects in a single document. A cross-reference consists of a target and a reference that are inserted as fields in the document.

Objects with captions and bookmarks can be used as targets.

Cross-Referencing Text

Before you can insert a cross-reference, you must first specify the targets in your text.

To insert a target:

  1. Select the text that you want to use as a target for the cross-reference.

  2. Choose \<emph\>Insert - Cross-reference\</emph\>.

  3. In the \<emph\>Type\</emph\> list, select \<emph\>Set Reference\</emph\>.

  4. Type a name for the target in the \<emph\>Name\</emph\> box. The selected text is displayed in the \<emph\>Value\</emph\> box.

  5. Click \<emph\>Insert\</emph\>. The name of the target is added to the \<emph\>Selection \</emph\>list.

Leave the dialog open and proceed to the next section.

To create a cross-reference to a target:

  1. Position the cursor in the text where you want to insert a cross-reference.

  2. Choose Insert - Cross-reference to open the dialog, if it is not open already.

  3. In the \<emph\>Type\</emph\> list, select "Insert Reference".

  4. In the \<emph\>Selection\</emph\> list, select the target that you want to cross-reference.

  5. In the Insert reference to list, select the format for the cross-reference. The format specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the target text, and "Page" inserts the page number where the target is located. For footnotes the footnote number is inserted.

  6. Click \<emph\>Insert\</emph\>.

  7. Click \<emph\>Close\</emph\> when finished.

Cross-Referencing an Object

You can cross-reference most objects in your document, such as graphics, drawing objects, OLE objects, and tables, so long as they have a caption. To add a caption to an object, select the object, and then choose Insert - Caption.

  1. Click in the document where you want to insert the cross-reference.

  2. Choose \<emph\>Insert - Cross-reference\</emph\>.

  3. In the \<emph\>Type\</emph\> list, select the caption category of the object.

  4. In the \<emph\>Selection\</emph\> list, select the caption number of the object that you want to cross-reference.

  5. In the Insert reference to list, select the format of the cross-reference. The format specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the caption category and caption text of the object.

  6. Click \<emph\>Insert\</emph\>.

  7. Click \<emph\>Close\</emph\> when finished.

Updating Cross-References

To manually update the cross-references in a document, choose Tools - Update - Fields from the menu or press F9.

Tip Icon

Choose View - Field Names to switch between viewing the reference names and the reference contents.


Modifying Cross-References

Inserting Hyperlinks With the Navigator

Inserting Hyperlinks

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