Validity of Cell Contents

For each cell, you can define entries to be valid. Invalid entries to a cell will be rejected.

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The validity rule is activated when a new value is entered. If an invalid value has already been inserted into the cell, or if you insert a value in the cell either with drag-and-drop or by copying and pasting, the validity rule will not take effect.

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You can choose Tools - Detective at any time and choose the command Mark Invalid Data to display which cells contain invalid values.

Using Cell Contents Validity

  1. Select the cells for which you want to define a new validity rule.

  2. Choose Data - Validity.

  3. On the Criteria tab page, enter the conditions for new values entered into cells.

  4. In the Allow field, select an option.

  5. If you select "Whole Numbers", values such as "12.5" are not allowed. Choosing "Date" allows date information both in the local date format as well as in the form of a serial date. Similarly, the "Time" condition permits time values such as "12:00" or serial time numbers. "Text Length" stipulates that cells are allowed to contain text only.

    Select "List" to enter a list of valid entries.

  6. Select the next condition under Data. According to what you choose, additional options will be selectable.

After you have determined the conditions for cell validity, you can use the other two tab pages to create message boxes:

To display the error message, select Show error message when invalid values are entered.

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After changing the action for a cell on the Error Alert tab page and closing the dialog with OK, you must first select another cell before the change takes effect.

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