Criteria

Specify the validation rules for the selected cell(s).

To access this command...

Menu Data - Validity - Criteria tab.


For example, you can define criteria such as: "Numbers between 1 and 10" or "Texts that are no more than 20 characters".

Allow

Click a validation option for the selected cell(s).

The following conditions are available:

Condition

Effect

All values

No limitation.

Whole number

Only whole numbers corresponding to the condition.

Decimal

All numbers corresponding to the condition.

Date

All numbers corresponding to the condition. The entered values are formatted accordingly the next time that the dialogue box is called up.

Time

All numbers corresponding to the condition. The entered values are formatted accordingly the next time that the dialogue box is called up.

Cell range

Allow only values that are given in a cell range. The cell range can be specified explicitly, or as a named database range, or as a named range. The range may consist of one column or one row of cells. If you specify a range of columns and rows, only the first column is used.

List

Allow only values or strings specified in a list. Strings and values can be mixed. Numbers evaluate to their value, so if you enter the number 1 in the list, the entry 100% is also valid.

Note Icon

Only up to 255 characters are saved, when using Excel format.


Text length

Entries whose length corresponds to the condition.


Allow blank cells

In conjunction with Tools - Detective - Mark invalid Data, this defines that blank cells are shown as invalid data (disabled) or not (enabled).

Show selection list

Shows a list of all valid strings or values to select from. The list can also be opened by selecting the cell and pressing +D.

Sort entries ascending

Sorts the selection list in ascending order and filters duplicates from the list. If not marked, the order is taken from the data source.

Source

Enter the cell range that contains the valid values or text.

Entries

Enter the entries that will be valid values or text strings.

Data

Select the comparative operator that you want to use. The available operators depend on what you selected in the Allow box. If you select "between" or "not between", the Minimum and Maximum input boxes appear. Otherwise, only the Minimum, the Maximum, or the Value input boxes appear.

Value

Enter the value for the data validation option that you selected in the Allow box.

Minimum

Enter the minimum value for the data validation option that you selected in the Allow box.

Maximum

Enter the maximum value for the data validation option that you selected in the Allow box.

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