Condition - All cells

Applies the conditional formatting to the set of cells defined in the selected range. The formatting is applied based on the contents of the whole range.

Colour Scale

Applies a colour scale to a range consisting of displaying a bicolour or tricolour gradient on this range depending on the value of each cell.

To access this command...

From the menu bar:

Choose Format - Conditional - Colour Scale

From the tabbed interface:

Choose Home - Conditional - Colour Scale.

From toolbars:

Colour Scale

Conditions

The calculation of the colour scale depends on 2 or 3 conditions, defined as follows:

Min (Max): calculates using the minimum (maximum) values in the range.

Value: a fixed value. Enter the value in the text box.
Percentile: A percentile is each of the 99 values which divide the sorted data in 100 equal parts, so that each part represents 1/100 of the sample population. A percentile return the value for a data series going from the smallest to the largest value in a set of data. For P = 25, the percentile means the first quartile. P = 50 is also the MEDIAN of the data set. Enter the percentile value in the text box. Valid values are from 0 to 100.
Percent: a fixed value representing the percentage of the minimum (maximum) of the length defined by minimum and maximum values in the range. A minimum of 10% selects the values below 10% of the segment [Min,Max]. A maximum of 80% select values above 80% of the segment [Min,Max]. Valid values are from 0 (zero) to 100. Do not enter a percent (%) sign.
Formula: A formula expression starting with the equal sign (=) that calculates a numeric value. Values can be numbers, dates or time. Enter the formula expression in the text box.

Open file with example:

Data Bar

Data bar option fills the cell with solid or gradient colour corresponding to the numeric value in the cell.

To access this command...

From the menu bar:

Choose Format - Conditional - Data Bar

From the tabbed interface:

Choose Home - Conditional - Data Bar.

From toolbars:

Data Bar

Conditions

The calculation of the bar area fill is based on the conditions below:

Automatic: calculates using the minimum and maximum values in the range.
Min (Max): calculates using the minimum (maximum) values in the range.

Value: a fixed value. Enter the value in the text box.
Percentile: A percentile is each of the 99 values which divide the sorted data in 100 equal parts, so that each part represents 1/100 of the sample population. A percentile return the value for a data series going from the smallest to the largest value in a set of data. For P = 25, the percentile means the first quartile. P = 50 is also the MEDIAN of the data set. Enter the percentile value in the text box. Valid values are from 0 to 100.
Percent: a fixed value representing the percentage of the minimum (maximum) of the length defined by minimum and maximum values in the range. A minimum of 10% selects the values below 10% of the segment [Min,Max]. A maximum of 80% select values above 80% of the segment [Min,Max]. Valid values are from 0 (zero) to 100. Do not enter a percent (%) sign.
Formula: A formula expression starting with the equal sign (=) that calculates a numeric value. Values can be numbers, dates or time. Enter the formula expression in the text box.

More Options

The Data Bar dialogue box opens to add details on the display of data bars.

Entry values

Same as the conditions above.

Bar Colours

Choose the colour for positive and negative values.

Fill

Gradient: set a colour scale between the colour of positive (negative) values and white.
Colour: use the positive (negative) colour for the entire data bar, no fade out gradient.

Axis

Set the position of the vertical axis for the data bar. Values are

Automatic: position the vertical axis in the middle of the maximum and minimum values.
Middle: set the vertical axis in the middle of the column.
None: do not display a vertical axis.

Bar Lengths

Sets the minimum (maximum) length of the data bars, as a percentage of the column width.

Display bars only

Do not display values in the cell, only the data bars.

Open file with example:

Icon Set

Add an icon to the cell based on the value relative to the specified thresholds. Several icon sets are available.

To access this command...

From the menu bar:

Choose Format - Conditional - Icon Set

From the tabbed interface:

Choose Home - Conditional - Icon Set.

From toolbars:

Icon Set

Available Icon Sets

3, 4 or 5 - arrows
3, 4 or 5 - grey arrows
3 - flags
3 - traffic lights 1 and 2 (two different designs)
3 - Smileys 1 and 2
3 - symbols
4 - circles from red to black
4 or 5 - ratings
5 - quarters
5 - boxes

Conditions for thresholds

Conditions to set the thresholds for each icon can be specified as follows

Value: a fixed value. Enter the value in the text box.
Percentile: A percentile is each of the 99 values which divide the sorted data in 100 equal parts, so that each part represents 1/100 of the sample population. A percentile return the value for a data series going from the smallest to the largest value in a set of data. For P = 25, the percentile means the first quartile. P = 50 is also the MEDIAN of the data set. Enter the percentile value in the text box. Valid values are from 0 to 100.
Percent: a fixed value representing the percentage of the minimum (maximum) of the length defined by minimum and maximum values in the range. A minimum of 10% selects the values below 10% of the segment [Min,Max]. A maximum of 80% select values above 80% of the segment [Min,Max]. Valid values are from 0 (zero) to 100. Do not enter a percent (%) sign.
Formula: A formula expression starting with the equal sign (=) that calculates a numeric value. Values can be numbers, dates or time. Enter the formula expression in the text box.

Open file with example:

Conditional Formatting

How to use Icon Set Conditional Formatting page in TDF Wiki.

How to apply a Colour Scale Conditional Formatting page in TDF Wiki.