Shortcut Keys for Spreadsheets

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Note.png Some of the shortcut keys may be assigned to your desktop system. Keys that are assigned to the desktop system are not available to LibreOffice. Try to assign different keys either for LibreOffice, in Tools - Customize - Keyboard, or in your desktop system.

To fill a selected cell range with the formula that you entered on the Input line, press Alt+Enter. Hold down Alt+Enter+Shift to apply the cell format of the input cell to the entire cell range.

To create a matrix in which all the cells contain the same information as what you entered on the Input line, press Shift+Ctrl+Enter. You cannot edit the components of the matrix.

To select multiple cells in different areas of a sheet, hold down Ctrl and drag in the different areas.

To select multiple sheets in a spreadsheet, hold down Ctrl, and then click the name tabs at the lower edge of the workspace. To select only one sheet in a selection, hold down Shift, and then click the name tab of the sheet.

To insert a manual line break in a cell, click in the cell, and then press Ctrl+Enter.

To delete the contents of selected cells, press Backspace. This opens the Delete Contents dialog, where you choose which contents of the cell you want to delete. To delete the contents of selected cells without a dialog, press the Delete key.

Navigating in Spreadsheets

Shortcut Keys Effect
Ctrl+Home Moves the cursor to the first cell in the sheet (A1).
Ctrl+End Moves the cursor to the last cell on the sheet that contains data.
Home Moves the cursor to the first cell of the current row.
End Moves the cursor to the last cell of the current row.
Shift+Home Selects cells from the current cell to the first cell of the current row.
Shift+End Selects cells from the current cell to the last cell of the current row.
Shift+Page Up Selects cells from the current cell up to one page in the current column or extends the existing selection one page up.
Shift+Page Down Selects cells from the current cell down to one page in the current column or extends the existing selection one page down.
Ctrl+Left Arrow Moves the cursor to the left edge of the current data range. If the column to the left of the cell that contains the cursor is empty, the cursor moves to the next column to the left that contains data.
Ctrl+Right Arrow Moves the cursor to the right edge of the current data range. If the column to the right of the cell that contains the cursor is empty, the cursor moves to the next column to the right that contains data.
Ctrl+Up Arrow Moves the cursor to the top edge of the current data range. If the row above the cell that contains the cursor is empty, the cursor moves up to the next row that contains data.
Ctrl+Down Arrow Moves the cursor to the bottom edge of the current data range. If the row below the cell that contains the cursor is empty, the cursor moves down to the next row that contains data.
Ctrl+Shift+Arrow Selects all cells containing data from the current cell to the end of the continuous range of data cells, in the direction of the arrow pressed. If used to select rows and columns together, a rectangular cell range is selected.
Ctrl+Page Up Moves one sheet to the left.

In the print preview: Moves to the previous print page.

Ctrl+Page Down Moves one sheet to the right.

In the print preview: Moves to the next print page.

Alt+Page Up Moves one screen to the left.
Alt+Page Down Moves one screen page to the right.
Shift+Ctrl+Page Up Adds the previous sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected, this shortcut key combination only selects the previous sheet. Makes the previous sheet the current sheet.
Shift+Ctrl+Page Down Adds the next sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected, this shortcut key combination only selects the next sheet. Makes the next sheet the current sheet.
Ctrl+ * where (*) is the multiplication sign on the numeric key pad

Selects the data range that contains the cursor. A range is a contiguous cell range that contains data and is bounded by empty row and columns.

Ctrl+ / where (/) is the division sign on the numeric key pad

Selects the matrix formula range that contains the cursor.

Ctrl+Plus key Insert cells (as in menu Insert - Cells)
Ctrl+Minus key Delete cells (as in menu Edit - Delete Cells)
Enter (in a selected range) Moves the cursor down one cell in a selected range. To specify the direction that the cursor moves, choose Tools - Options' - LibreOffice Calc - General'.
Ctrl+ ` (see note below this table) Displays or hides the formulas instead of the values in all cells.
Note.png The ` key is located next to the "1" key on most English keyboards. If your keyboard does not show this key, you can assign another key: Choose Tools - Customize, click the Keyboard tab. Select the "View" category and the "Toggle Formula" function.

Function Keys Used in Spreadsheets

Shortcut Keys Effect
Ctrl+F1 Displays the comment that is attached to the current cell
F2 Switches to Edit mode and places the cursor at the end of the contents of the current cell. Press again to exit Edit mode.

If the cursor is in an input box in a dialog that has a Minimize button, the dialog is hidden and the input box remains visible. Press F2 again to show the whole dialog.

Ctrl+F2 Opens the Function Wizard.
Shift+Ctrl+F2 Moves the cursor to the Input line where you can enter a formula for the current cell.
Ctrl+F3 Opens the Define Names dialog.
F4 Shows or Hides the Database explorer.
Shift+F4 Rearranges the relative or absolute references (for example, A1, $A$1, $A1, A$1) in the input field.
F5 Shows or hides the Navigator.
Shift+F5 Traces dependents.
Shift+F7 Traces precedents.
Shift+Ctrl+F5 Moves the cursor from the Input line to the Sheet area box.
F7 Checks spelling in the current sheet.
Ctrl+F7 Opens the Thesaurus if the current cell contains text.
F8 Turns additional selection mode on or off. In this mode, you can use the arrow keys to extend the selection. You can also click in another cell to extend the selection.
Ctrl+F8 Highlights cells containing values.
F9 Recalculates changed formulas in the current sheet.
Ctrl+Shift+F9 Recalculates all formulas in all sheets.
Ctrl+F9 Updates the selected chart.
F11 Opens the Styles and Formatting window where you can apply a formatting style to the contents of the cell or to the current sheet.
Shift+F11 Creates a document template.
Shift+Ctrl+F11 Updates the templates.
F12 Groups the selected data range.
Ctrl+F12 Ungroups the selected data range.
Alt+Down Arrow Increases the height of current row (only in OpenOffice.org legacy compatibility mode).
Alt+Up Arrow Decreases the height of current row (only in OpenOffice.org legacy compatibility mode).
Alt+Right Arrow Increases the width of the current column.
Alt+Left Arrow Decreases the width of the current column.
Alt+Shift+Arrow Key Optimizes the column width or row height based on the current cell.

Formatting Cells Using Shortcut Keys

The following cell formats can be applied with the keyboard:

Shortcut Keys Effect
Ctrl+1 (not on the number pad) Open Format Cells dialog
Ctrl+Shift+1 (not on the number pad) Two decimal places, thousands separator
Ctrl+Shift+2 (not on the number pad) Standard exponential format
Ctrl+Shift+3 (not on the number pad) Standard date format
Ctrl+Shift+4 (not on the number pad) Standard currency format
Ctrl+Shift+5 (not on the number pad) Standard percentage format (two decimal places)
Ctrl+Shift+6 (not on the number pad) Standard format

Using the pivot table

Keys Effect
Tab Changes the focus by moving forwards through the areas and buttons of the dialog.
Shift+Tab Changes the focus by moving backwards through the areas and buttons of the dialog.
Up Arrow Moves the focus up one item in the current dialog area.
Down Arrow Moves the focus down one item in the current dialog area.
Left Arrow Moves the focus one item to the left in the current dialog area.
Right Arrow Moves the focus one item to the right in the current dialog area.
Home Selects the first item in the current dialog area.
End Selects the last item in the current dialog area.
Alt and the underlined character in the word "Row" Copies or moves the current field into the "Row" area.
Alt and the underlined character in the word "Column" Copies or moves the current field into the "Column" area.
Alt and the underlined character in the word "Data" Copies or moves the current field into the "Data" area.
Ctrl+Up Arrow Moves the current field up one place.
Ctrl+Down Arrow Moves the current field down one place.
Ctrl+Left Arrow Moves the current field one place to the left.
Ctrl+Right Arrow Moves the current field one place to the right.
Ctrl+Home Moves the current field to the first place.
Ctrl+End Moves the current field to the last place.
Alt+O Displays the options for the current field.
Delete Removes the current field from the area.

Related Topics

Shortcut Keys (LibreOffice Calc Accessibility)

Shortcuts (LibreOffice Accessibility)

Shortcut keys in LibreOffice