Use the Data menu commands to edit the data in the current sheet. You can define ranges, sort and filter the data, calculate results, outline data, and create a pivot table.

Define Range

Defines a database range based on the selected cells in your sheet.

Select Range

Selects a database range that you defined under Data - Define Range.


Sorts the selected rows according to the conditions that you specify.


Shows commands to filter your data.


Calculates subtotals for the columns that you select.


Defines what data is valid for a selected cell or cell range.

Multiple Operations

Applies the same formula to different cells, but with different parameter values.

Text to Columns

Opens the Text to Columns dialog, where you enter settings to expand the contents of selected cells to multiple cells.


Combines data from one or more independent cell ranges and calculates a new range using the function that you specify.

Group and Outline

You can create an outline of your data and group rows and columns together so that you can collapse and expand the groups with a single click.

Pivot Table

A pivot table provides a summary of large amounts of data. You can then rearrange the pivot table to view different summaries of the data.

Refresh Range

Updates a data range that was inserted from an external database. The data in the sheet is updated to match the data in the external database.